Relocating an office requires more than transporting desks and chairs. Businesses must coordinate employees, documents, computers, networking equipment, furniture and other essential assets.
An unplanned office move can interrupt daily operations, delay customer services and create unnecessary expenses.
Whether your business is moving from Motijheel to Gulshan, Banani to Uttara, or another location within Dhaka, a detailed office relocation checklist can help you organise the entire process.
Here are seven important steps to consider before relocating your office.
1. Create an Office Relocation Plan
Start by appointing a person or team responsible for managing the relocation.
Prepare a moving schedule that includes:
- Final moving date
- Current office address
- New office address
- Employee responsibilities
- Packing schedule
- Transportation arrangements
- IT equipment relocation
- Final inspection
Share the schedule with employees so everyone understands their responsibilities.
2. Prepare Your IT Equipment for Relocation
Computers, monitors, printers, servers, networking devices and other electronic equipment require careful handling.
Before moving:
- Back up important business data.
- Label computers and accessories.
- Disconnect and organise cables.
- Pack monitors using suitable protective materials.
- Keep essential IT accessories together.
- Arrange technical support for reconnection.
For servers and specialised networking equipment, involve qualified IT personnel.
3. Organise Office Furniture and Workstations
Office desks, conference tables, chairs, cabinets and workstations can be difficult to transport without preparation.
Identify furniture that needs dismantling before moving. Keep screws, fittings and accessories in labelled bags.
Prepare a furniture inventory to make it easier to check every item after delivery.
4. Secure Business Documents and Important Files
Confidential documents should receive special attention.
Use labelled cartons, document boxes and secure storage arrangements. Separate confidential records from general office supplies.
Assign a responsible employee to supervise the transportation of sensitive business documents.
5. Choose a Suitable Office Moving Schedule
Consider relocating during weekends, holidays or outside normal business hours if your operational requirements allow it.
This can reduce disruption to employees and customers.
Coordinate with building management at both locations regarding elevator access, loading areas, parking and moving permissions.
6. Hire Professional Office Shifting Services
Commercial relocation requires organised manpower, suitable transportation and careful furniture handling.
Before booking a moving company, confirm whether the service includes:
- Office furniture packing
- Workstation dismantling
- Loading and unloading
- IT equipment handling arrangements
- Transportation
- Furniture placement
- Unpacking support
Dhaka Movers provides office shifting services in Dhaka to support businesses planning commercial relocation.
You can also review Rajdhani Movers’ office shifting services when comparing office relocation providers.
7. Inspect Your New Office Before Resuming Operations
After the move, check every department and work area.
Verify that furniture, computers, files and other assets have arrived. Test internet connectivity, workstations, printers and essential office equipment.
Prepare a final inspection checklist and report any missing or damaged items immediately.
What Affects Office Relocation Costs in Dhaka?
Office moving costs depend on several factors:
- Total office space and number of employees
- Quantity of furniture and equipment
- Distance between office locations
- Packing material requirements
- Manpower requirements
- Floor level and elevator availability
- Special handling for IT equipment
Request a customised quotation rather than relying on a generic price estimate.
Make Your Next Office Move Easier with Dhaka Movers
Planning a commercial relocation? Dhaka Movers can help you organise your office shifting requirements, from furniture handling to loading and transportation.
Contact our team with your current location, destination, office size and preferred moving date.
Call: +880 1716 500902
Contact Dhaka Movers for an office relocation quotation.
Frequently Asked Questions
How long does office relocation take?
The duration depends on office size, equipment quantity, distance, packing requirements and building access. A moving assessment can help establish a realistic schedule.
Can office shifting be arranged on weekends?
Weekend relocation may be possible depending on team and vehicle availability. Discuss your preferred schedule before confirming the booking.
How should computers be packed during office relocation?
Back up important data, disconnect cables, label equipment and use suitable protective packaging. Specialised IT equipment should be handled according to manufacturer and technical requirements.
Do office shifting companies provide loading and unloading?
Many professional moving companies offer loading and unloading as part of a complete relocation package or as separate services. Confirm the scope when requesting a quotation.
